Virtual office · Kuala Lumpur, Malaysia
Virtual office Kuala Lumpur, Malaysia
A registered business address in Kuala Lumpur for your company, meeting the Companies Act requirement for a registered office, without leasing a physical office.
Kuala Lumpur
Our own office
SSM ready
Registered office address
Overview
How a virtual office works in Malaysia
Under the Companies Act 2016, every Sdn Bhd must have a registered office in Malaysia, the official address recorded with the SSM where statutory notices and records are kept. A virtual office provides that address, so you can register your company and meet the requirement without leasing a whole office.
Ours is a real office in Kuala Lumpur, staffed and ready to receive official correspondence. We also act as your company secretary, the licensed role every Sdn Bhd has to appoint within 30 days, so the address and the statutory side are handled together.
Two addresses
Registered office and business address
Malaysia draws a line between two addresses, and a virtual office can cover both:
- The registered office is your company's official address with the SSM, where statutory notices and records are sent. It is often the company secretary's address, and ours serves as it.
- The business address is where you deal with clients, on invoices, quotations, and your website. The same Kuala Lumpur address can be used for this.
For a company that does not need its own premises, one registered address covers the legal requirement and gives you a professional Kuala Lumpur presence.
What you get
What our Kuala Lumpur virtual office includes
A registered address that meets the Companies Act, with the statutory support around it.
Registered business address
A Kuala Lumpur address you can use as your SSM-registered office and your business address.
Company secretary
We act as the licensed company secretary every Sdn Bhd must appoint within 30 days of incorporation.
SSM registration
Use the address to incorporate your Sdn Bhd and keep your statutory records compliant.
Mail handling
We receive your statutory notices, SSM and LHDN letters, and official mail, and forward them to you.
Meeting rooms
Book meeting rooms at the office to see clients, partners, or your team when you need to.
Desk space for staff
Station on-site staff at our Kuala Lumpur office without committing to a long-term lease.
Need office space for your team? Beyond the registered address, we can set your people up with desks or office space at our Kuala Lumpur office. Tell us your team size and we will sort it out. Talk to our team.
Common questions
Virtual office FAQs
Specific questions about using a virtual office to register and operate an Sdn Bhd in Malaysia.
Does a virtual office meet the Companies Act requirement for a registered office?
Yes, when the address is at a commercial building with the right permits and a real office behind it. The Companies Act 2016 requires every Sdn Bhd to have a registered office in Malaysia where statutory notices and records are kept — our Kuala Lumpur address meets the requirement, and as the company secretary we also keep the statutory records you'd otherwise have to keep on site.
Can the virtual office serve as both registered office and business address?
Yes. The registered office is the address filed with the SSM where statutory notices arrive. The business address is what goes on invoices, quotations, and your website. Both can be the same Kuala Lumpur address, and for a company that doesn't need its own premises, one address covers both roles.
Do I need a company secretary, and can you act as ours?
Yes, you need one. Every Sdn Bhd must appoint a licensed company secretary within 30 days of incorporation. The secretary keeps the statutory registers, files annual returns with the SSM, and is the point of contact for SSM correspondence. We act as your licensed company secretary as part of the virtual office package, so the address and the statutory role are handled together.
Will SSM and LHDN accept the address?
Yes. The SSM accepts a compliant virtual office as the registered office, and LHDN accepts it for tax registration. Because there is a real office behind the address with company signage and someone to receive correspondence, neither agency has an issue with it.
Can foreign-owned companies use a virtual office?
Yes. Sdn Bhds with foreign shareholders use the same address rules as locally-owned ones. A handful of regulated sectors that need physical premises by law — operational facilities, certain licensed activities — still need a real lease, and we flag those before the SSM filing goes in.
What does a virtual office in Kuala Lumpur cost?
Pricing depends on the length of commitment and whether the company secretary fee is included, and on whether you add desks or office space on top. A registered address with the secretary is a fraction of what a KL Sentral or KLCC commercial lease would cost. We quote per company once we know the activity.
Can my team work from the office?
Yes, on a per-desk basis or with a dedicated office. The base virtual office is the address, the company secretary, and the mail; you can add desks or a private office at our Kuala Lumpur premises without taking out a long-term lease.
What happens to my mail and statutory letters?
They arrive at the office. As the company secretary we log them, file what belongs in the statutory records, and forward what you need to see. SSM correspondence, LHDN letters, and bank notices reach people who act on them — which matters because some carry short response deadlines.
Can I switch to a physical office later?
Yes. The registered office address can be updated with the SSM when you sign a lease, and we file the change of registered office on your behalf as the company secretary. The address you started with stays available for as long as you need it.
Setting up in Malaysia?
Talk to our Kuala Lumpur team
A free, no-obligation consultation: thirty minutes with our Malaysia team to walk through the address, the secretary appointment, and how it fits with the Sdn Bhd setup.
Emailmalaysia@emerhub.com
Phone / WhatsApp+60 17 684 9718
OfficeC-18-6, KL Trillion
Kampung Datuk Keramat
50400 Kuala Lumpur, Malaysia
Kampung Datuk Keramat
50400 Kuala Lumpur, Malaysia