Why You Should Outsource Your Corporate Secretary in the Philippines

All corporations in the Philippines must have a corporate secretary. But what are the advantages of outsourcing this role to a professional service?

All corporations in the Philippines must have a corporate secretary. Beyond having the right skills for the job, he or she must be a citizen and resident of the Philippines. Foreign investors will likely find it difficult to find a qualified person locally. A simple way to fill this role is to outsource your corporate secretary in the Philippines.

Table of contents

    Corporate Structure in the Philippines

    Shareholders of a Corporation in the Philippines

    A domestic corporation in the Philippines must have at least two but no more than 15 shareholders. An investor also has the option to open a one-person corporation. As its name suggests, it only needs one shareholder.

    Corporate Officers

    All corporations in the Philippines must have the following corporate officers:

    President

    The president is the company’s signatory. Foreigners may hold this position in a company. Additionally, the president must be a shareholder in the company. As such, in one-person corporations, the sole shareholder is also the president.

    Treasurer

    The treasurer handles all financial matters in a corporation. He or she takes care of annual statements, funds, financial reports, and other related matters. The treasurer does not have to be a Filipino citizen but must be a resident of the Philippines.

    Corporate Secretary

    The corporate secretary is responsible for the safekeeping and preservation of records, documents, and minutes of meetings. The corporate secretary must be a Filipino citizen.

    Outsource the duties of a corporate secretary.

    Emerhub’s corporate secretarial services.

    Responsibilities of a Corporate Secretary in the Philippines

    The corporate secretary manages and oversees the regulatory responsibilities of the corporation.

    He or she is in charge of keeping all corporate records including but not limited to the following:

    • Minutes of meetings with shareholders, directors, etc.
    • Articles of incorporation
    • The company’s by-laws
    • Board resolutions

    The corporate secretary also prepares certifications of board resolutions. He or she documents changes to the share capital and election or resignation of directors through board meetings. In addition to that, he or she authorizes documents circulating in the corporation.

    Qualifications of a Corporate Secretary in the Philippines

    A basic requirement for a corporate secretary in the Philippines is that he or she must be a resident and citizen of the Philippines. But you should not appoint someone just because they meet the citizenship and residency requirements.

    In order to perform tasks effectively, your corporate secretary must also have a good understanding of relevant laws and regulations. Emerhub’s legal team can perform corporate secretarial duties for your company.

    Advantages of Outsourcing Corporate Secretarial Tasks in the Philippines

    The main advantage of outsourcing corporate secretarial services is having skilled and knowledgeable people are carrying out the tasks correctly.

    Emerhub’s legal team will carry out these tasks for your company to ensure compliance. When you outsource corporate secretarial duties to us, we will:

    • File the annual general information sheet per SEC requirements.
    • Assist in tax planning and compliance for the company. This includes making recommendations for your tax structure and preparing tax compliance schedules. We will also handle correspondence and agreement of tax assessments with the relevant authorities.
    • Process stay and work permits for foreign employees.
    • Draft legal documents and contracts.

    Our consultants will be happy to discuss your company’s corporate secretarial needs. Fill out the form below or send an email to [email protected] to get started.

    Let's grow your business in Philippines

    Emerhub has years of experience with corporate transactions in Philippines.

    Get in touch with Emerhub by filling in the form below and our consultants will reach out to you within a few working hours.

    corporate transactions in Philippines

    Very happy with the company registration service

    I am very happy regarding the service I received until now, I hope the quality of service will remain at this standard.

    Geert Vranckx
    Refractory supervisor, Belgium

    Proactive in keeping us up to date on the KITAS process

    We have been working with Emerhib for over a year now. We have had our issues in the past with servicing and slow responses which is not the case now. A big shout out to Aisyah for displaying a high level of professionalism. She is prompt and on point with her responses. Aisyah & the team were proactive in keeping us up to date on the KITAS process and renewal cycle.

    Anmol Sood
    pokkt.com

    Diligent and detailed, could improve internal communication

    The team carries out its work diligently with detailed information given. However, internal teamwork has some room for improvement as it sometimes takes a bit of time to receive the requested information. Anyhow, they are professional and carry out every project we assign to them.

    Jim Ong
    Finance Department, bloomandgrowasia.com

    Search Emerhub blog