Why You Should Outsource Your Corporate Secretary in the Philippines
Table of contents
All corporations in the Philippines must have a corporate secretary. Beyond having the right skills for the job, he or she must be a citizen and resident of the Philippines. Foreign investors will likely find it difficult to find a qualified person locally. A simple way to fill this role is to outsource your corporate secretary in the Philippines.
Shareholders of a Corporation in the Philippines
A domestic corporation in the Philippines must have at least two but no more than 15 shareholders. An investor also has the option to open a one-person corporation. As its name suggests, it only needs one shareholder.
All corporations in the Philippines must have the following corporate officers:
The president is the company’s signatory. Foreigners may hold this position in a company. Additionally, the president must be a shareholder in the company. As such, in one-person corporations, the sole shareholder is also the president.
The treasurer handles all financial matters in a corporation. He or she takes care of annual statements, funds, financial reports, and other related matters. The treasurer does not have to be a Filipino citizen but must be a resident of the Philippines.
The corporate secretary is responsible for the safekeeping and preservation of records, documents, and minutes of meetings. The corporate secretary must be a Filipino citizen.
Outsource the duties of a corporate secretary.
Emerhub’s corporate secretarial services.
The corporate secretary manages and oversees the regulatory responsibilities of the corporation.
He or she is in charge of keeping all corporate records including but not limited to the following:
- Minutes of meetings with shareholders, directors, etc.
- Articles of incorporation
- The company’s by-laws
- Board resolutions
The corporate secretary also prepares certifications of board resolutions. He or she documents changes to the share capital and election or resignation of directors through board meetings. In addition to that, he or she authorizes documents circulating in the corporation.
A basic requirement for a corporate secretary in the Philippines is that he or she must be a resident and citizen of the Philippines. But you should not appoint someone just because they meet the citizenship and residency requirements.
In order to perform tasks effectively, your corporate secretary must also have a good understanding of relevant laws and regulations. Emerhub’s legal team can perform corporate secretarial duties for your company.
The main advantage of outsourcing corporate secretarial services is having skilled and knowledgeable people are carrying out the tasks correctly.
Emerhub’s legal team will carry out these tasks for your company to ensure compliance. When you outsource corporate secretarial duties to us, we will:
- File the annual general information sheet per SEC requirements.
- Assist in tax planning and compliance for the company. This includes making recommendations for your tax structure and preparing tax compliance schedules. We will also handle correspondence and agreement of tax assessments with the relevant authorities.
- Process stay and work permits for foreign employees.
- Draft legal documents and contracts.
Our consultants will be happy to discuss your company’s corporate secretarial needs. Fill out the form below or send an email to [email protected] to get started.
Let's grow your business in Philippines
Get in touch with Emerhub by filling in the form below and our consultants will reach out to you within a few working hours.
More articles from Philippines
Why the Philippines is the Best Place to Recruit Your Outsourced Workforce
The Philippines is one of the top destinations for outsourced workforce in the world. Here’s why.
How Much Does It Cost to Hire Remote Workers in the Philippines?
Learn about all the costs associated with hiring a Filipino remote employee.
Hiring a Virtual Assistant – 10+ reasons to look into the Philippines
Most executives don’t know how to get the most out of their virtual assistants. It’s a skill and it can be learned.
What is the best way to hire a virtual assistant in the Philippines?
There are many ways to hire a virtual assistant in the Philippines. Choose one that meets your objectives.
Outsourcing to the Philippines: How EOR outperforms BPO
There are several ways to outsource to the Philippines. This blog will explore where BPO’s fall short and how businesses looking to outsource to the Philippines can overcome these issues.
Staffing Solutions Commonly Outsourced to the Philippines
Find out why Google outsources over 50% of its employees and how this staffing solution saves them time money and provides them with the flexibility to innovate more quickly.